Office Manager

£28,000pa - £32,000pa

Ref: 3472/1

We are looking for a hands on Office Manager to join our client’s design team in Alton, Hampshire. This is a great opportunity for a person with strong Operations and Customer Service experience to join a small team and take on a wide range of responsibilities.

As the Office manager you will:
  • Prepare estimates for clients using QuickBooks
  • Liaise with Designers to ensure all information is correct and kept up to date
  • Obtain pricing and place orders with suppliers
  • Monitor delivery dates and liaise with Designers to ensure delivery on a timely basis
  • Chase deliveries from suppliers
  • Coordinate deliveries between supplier, delivery company and client
  • Check in all Goods In against the Client Order Sheet and deal with any discrepancies
  • Prepare weekly delivery report for Designers
  • Work with the Designers to write up work dockets
  • Review all invoices and ensure the amounts reconcile and pass to the Designers for approval
  • Review levels of office supplies and order as required
  • Take care of software/computer/telephone issues
  • Assist with client queries
  • Open and distribute post
  • Assist walk in customers in the studio
  • Take meeting minutes and distribute to staff
  • Help keep stockroom and studio tidy including washing up
The ideal Office Manager will have:
  • A warm outgoing personality with strong client relations and communication skills both written and verbal.
  • Strong numerical skills and a high degree of attention to detail and accuracy.
  • A calm personality with the capacity to be pragmatic and resolve issues and tackle difficult tasks and conversations.
  • Experience of working in a small business environment in a hybrid, multi-functional support role.
  • Experience of project based activities in design, construction or architecture advantageous but not essential.
  • Must be competent users of MS Word and Excel and have an aptitude of learning new software (training will be provided).
  • Driving licence.
Office Manager Benefits:
  • Weekly Yoga classes
  • 25 days holiday plus bank holidays
  • Trade discount

 

To apply for this job email your details to info@highpointrec.co.uk.